QuickBooks Transaction History Report

The reporting functionality in QuickBooks is one of the better reporting implementations I’ve seen. The amount of customization that you can do in the reports, and the way you can create reports is one of the strengths of QuickBooks. There are some times, however when you need information that you just can’t get out of QuickBooks. One of my clients recently was going through an audit. They wanted a report that would show all of their payments from a customer and show which invoices they were applied to. They also wanted to see a list of deposits and which payments were included on the deposit. Showing ‘linked’ transactions is not something that can be reported on in QuickBooks. There is the option to view a transaction history, but you have to be in QuickBooks and you can only view one transaction at a time.

I was able to create an external report that pulls the data from QuickBooks to show this information. The report allows you to filter for a specific date range, and also allows you to filter for different transaction types (Deposits, Payments, Credit Memos, or Invoices). Here’s a sample of what the report looks like: If you’re interested in getting this report for yourself, feel free to contact us using the Contact Us link at the top of the page!